System for Personnel Planning
Powerful and customized system solutions for personnel planning, allowing you to focus on the right staff in the right place—with less administration.
Some of our clients
We create innovative system solutions tailored to the client's business.
A leading-edge partner
A System on Your Terms
With our extensive experience in developing system solutions for resource and personnel planning, we can create a solution tailored to your organisation.
We configure Softadmin® according to your unique workflows, enabling smooth personnel planning and minimising duplicate work.
We Know Personnel Planning
As our customer, you benefit from our extensive experience in automation and workforce management. We work with medium to large organisations, and our methodology ensures that the system can grow with you.
A dedicated team supports you throughout the process—from needs analysis and implementation to further development and management. We are proud suppliers to multiple organisations across various industries that demand efficient planning of personnel and resources.
A Personnel Planning System for the Entire Organization
What matters to you and your department when it comes to using systems? Read about the benefits for your department below.
Personnel Planning
A personnel planning system enables smooth handling of shifts and workflows, which is particularly important in operational departments with high staffing needs and shift work.
By optimising schedules based on demand and availability, you can ensure the right number of employees are in place at the right time, improving productivity and reducing unnecessary overtime.
Reduced Overtime and Better Resource Utilisation
By optimising shift planning and matching staff skills and availability with operational needs, departments can reduce reliance on overtime. The system helps distribute workloads evenly, leading to higher productivity, lower costs, and a more balanced working environment for employees.
Data and Insights
The system provides management with a comprehensive view of staff performance and workload in real time, allowing issues or inefficiencies to be quickly identified and addressed.
Automated reports and analytics provide valuable insights for strategic planning and resource optimisation.
Improved Long-term Strategic Planning
The personnel planning system allows management to forecast future staffing needs based on historical data and trends.
By analysing workforce resources over time, executive management can better plan for upcoming growth or restructuring, ensuring that the right resources are available at the right time to meet strategic goals.
Track Labour Costs
The system gives the finance department detailed insight into personnel expenses, enabling better budget control and cost-effective resource utilisation. Automated features for overtime registration, payroll reporting, and tracking work hours ensure financial decisions are based on accurate data.
Budget Planning and Resource Allocation
The finance team can use the system to analyse how efficiently labour is utilised over time. By identifying periods with underutilised resources, the department can recommend changes to scheduling or staff allocation to maximise productivity without increasing costs. This provides a data-driven foundation for financial decisions and resource optimisation.
Functionality based on your needs
Our solution offers strong support for building and adapting various functions based on your organization's specific needs. Using our Softadmin® platform, we can develop modules and solutions that are tailored to your requirements and processes.
A Complete System
Manage personnel resources, scheduling, and staffing.
Flexible Scheduling
Create and customise individual base schedules with automatic planning based on selectable parameters.
Clear Schedule View
Visualise schedules via web browser or mobile app for easy access and overview of staff working hours.
Data Analysis and Reporting
Create customised reports and dashboards to analyse personnel needs, costs, and optimise workforce allocation.
Substitute Management
Manage substitute needs by registering and communicating available staff matching specific skills.
Incident Management
Record and report incidents retrospectively, including absences and overtime, with the ability to visualise time balances.
Integrated Time Reporting
Ensure accurate registration of attendance and absence with automatic communication of schedules to employees.
Staffing Analysis
Record employee attributes and generate staffing proposals based on availability and resource requirements.
User Management
Manage internal and external users with flexible roles and permissions to control access to the system.
Organisational Structure
Visualise and manage your organisational structure, including handling of concurrent employments and history.
Rules and Compliance
Configure rules to support different collective agreements and ensure compliance with GDPR.
Import Functions
Import resource requirements and organisational structure to quickly set up the system according to your organisation.
Effective Communication
Create and communicate activities and schedules directly to staff for increased transparency and engagement.
Manage Roles & Permissions
Control access with different role permissions so that a local organisation only has access to its own data.
Onboarding and Offboarding
Enable smooth handling of onboarding and offboarding processes for new and departing staff across different platforms.
We deliver system solutions faster in three steps
Requirements Specification
A requirements analyst prepares a detailed specification including timeline and cost estimates for implementation.
Implementation
A team consisting of a project manager, solution architect, and developers builds the system with regular feedback and following a project methodology tailored to you.
Continuous Development
Our team is ready to continuously further develop the system based on your needs.
Book a meeting
Please contact us to explore how a customized personnel planning system can contribute to your organization.
Contact me
Interested in how Multisoft can assist you with personnel planning? Send your inquiry, and we will respond promptly!